Your clipboard history is like a stream of time—new content constantly flows in, old content gradually fades away. But some content deserves permanent preservation: frequently used code snippets, brand color palettes, API keys, design resources, project notes.

PasteRheo's Pin Groups feature transforms your temporary clipboard into a permanent knowledge base. Think of it as creating smart folders for your clipboard history—each group can have custom names, colors, and icons, making it easy to organize and access important content.

What Are Pin Groups?

Pin Groups are a feature in PasteRheo for organizing and saving important clipboard content. Unlike history records that are automatically cleaned up, content pinned to groups is permanently saved until you manually delete it.

Core Features

Permanent Storage: Pinned content is not subject to history retention limits
Visual Organization: Each group can have custom colors and icons
Quick Access: Use Cmd+[ / Cmd+] to quickly switch between groups
Exclusivity: The same content can only be pinned to one group, avoiding duplication
Smart Search: Search and filter content within groups
Flexible Sorting: Freely adjust the order of items within groups

Why Do You Need Pin Groups?

Problem: Information Overload

As knowledge workers, we copy massive amounts of information daily:

Developers: Code snippets, API keys, terminal commands, config files
Designers: Color codes, design tokens, reference images, icon resources
Writers: Common phrases, text templates, reference materials, citation sources
Product Managers: User feedback, competitive analysis, requirement docs, meeting notes

This content gets mixed up in clipboard history, making it hard to find and easy to lose.

Solution: Structured Knowledge Base

Pin Groups provide a simple yet powerful solution:

Categorize: Create groups by project, type, or purpose
Permanent Storage: Important content won't be automatically cleaned
Quick Access: Instant access through tabs and shortcuts
Visual Recognition: Colors and icons make groups instantly recognizable

Creating Your First Pin Group

Method 1: Create from Main Panel

Open PasteRheo panel (Alt+V)
Click the + button on the right side of the tab bar
Enter group name (e.g., "Code Snippets")
Choose a color (10 preset colors)
Select an icon (200+ Lucide icons)
Click "Create"

Method 2: Create While Pinning

Right-click any item in history
Select "Pin to Group"
Click "Create New Group"
Set name, color, and icon
Item will be automatically pinned to the new group

Choosing the Right Icon

PasteRheo offers 200+ Lucide icons covering various scenarios:

Development: Code, Terminal, Database, Server, Cpu, Bug

Design: Palette, Brush, Layers, Image, Pen, Paintbrush

Documentation: FileText, Book, Newspaper, Bookmark, Archive

Project Management: Briefcase, Folder, Calendar, CheckSquare, Target

Personal Favorites: Star, Heart, Crown, Gem, Trophy, Award

Others: Coffee, Lightbulb, Rocket, Zap, Flame, Sparkles

Choose icons that intuitively represent the group's purpose for instant recognition.

Practical Pin Group Scenarios

1. Developer Workflow

Code Snippet Library

Icon: Code or Terminal
Color: Blue or Cyan
Content: Common functions, utility code, boilerplate templates
Purpose: Quick insertion of reusable code

API Credentials

Icon: Key or Lock
Color: Red or Orange
Content: API keys, tokens, database connection strings
Purpose: Secure storage of sensitive credentials

Project Configuration

Icon: Settings or Wrench
Color: Gray or Purple
Content: Environment variables, config files, deployment scripts
Purpose: Central repository for project settings

Learning Notes

Icon: BookOpen or GraduationCap
Color: Green or Yellow
Content: Code examples, documentation snippets, learning resources
Purpose: Build personal technical knowledge base

2. Designer Workflow

Brand Color Palette

Icon: Palette or Droplet
Color: Same as brand primary color
Content: Primary, secondary, accent colors in various formats
Purpose: Maintain brand color consistency

Design Tokens

Icon: Layers or Grid
Color: Purple or Indigo
Content: Spacing values, font sizes, shadows, border radius
Purpose: Single source of truth for design system

Icon Resources

Icon: Image or Box
Color: Orange or Pink
Content: Common icons, graphic elements, decorative elements
Purpose: Quick access to design resources

Client Projects

Icon: Briefcase or User
Color: Different color for each client
Content: Project-specific resources, feedback screenshots, design specs
Purpose: Organize design resources by client

3. Writer Workflow

Common Phrases

Icon: MessageSquare or Quote
Color: Blue or Cyan
Content: Greetings, closings, transition phrases
Purpose: Improve writing efficiency

Text Templates

Icon: FileText or Copy
Color: Green or Yellow
Content: Email templates, social media copy, standard replies
Purpose: Quick fill of common text

Research Materials

Icon: Search or Library
Color: Purple or Indigo
Content: Citation sources, statistics, reference links
Purpose: Collect writing materials

Inspiration Collection

Icon: Lightbulb or Sparkles
Color: Yellow or Orange
Content: Interesting ideas, golden quotes, creative concepts
Purpose: Capture inspiration sparks

4. Product Manager Workflow

User Feedback

Icon: MessageCircle or Users
Color: Blue or Cyan
Content: User comments, feature requests, issue reports
Purpose: Collect and organize user voice

Competitive Analysis

Icon: Target or TrendingUp
Color: Red or Orange
Content: Competitor features, pricing strategies, market data
Purpose: Track competitive landscape

Requirement Documents

Icon: FileText or CheckSquare
Color: Green or Purple
Content: PRD snippets, user stories, acceptance criteria
Purpose: Quick access to requirement details

Meeting Notes

Icon: Calendar or Clock
Color: Gray or Blue
Content: Decision records, action items, key discussions
Purpose: Save important meeting information

5. General Scenarios

Temporary Projects

Icon: Folder or Briefcase
Color: Any
Content: All related content for current project
Purpose: Can delete entire group after project ends

Daily Essentials

Icon: Star or Zap
Color: Gold or Yellow
Content: Content used every day
Purpose: Highest frequency access content

To Process

Icon: Clock or AlertCircle
Color: Orange or Red
Content: Content that needs processing later
Purpose: Temporary inbox

Reference Materials

Icon: BookOpen or Archive
Color: Purple or Indigo
Content: Long-term reference information
Purpose: Knowledge base

Pinning Content to Groups

Pin from History

Find content to pin in history tab
Right-click the item
Select "Pin to Group"
Choose target group (or create new group)
Item will immediately appear in the group

Pin from Search Results

Use search to find relevant content
Right-click search result
Select "Pin to Group"
Choose target group

Batch Pin

Hold Cmd (macOS) or Ctrl (Windows) to multi-select items
Or use Shift for range selection
Right-click any selected item
Select "Pin to Group"
All selected items will be pinned to the group together

Important Note: Exclusivity

The same content can only be pinned to one group. If you try to pin already-pinned content to another group, it will move from the original group to the new group.

This design avoids duplication and ensures each content has a clear ownership.

Managing Pin Groups

Edit Group

Right-click group tab
Select "Edit Group"
Modify name, color, or icon
Click "Save Changes"

Delete Group

Right-click group tab
Select "Delete Group"
Confirm deletion

Note: Deleting a group will permanently delete all items within the group. These items won't return to history but will be permanently deleted. Please proceed with caution.

Adjust Group Order

Hold group tab
Drag to target position
Release mouse

Group order is automatically saved and maintained on next open.

Adjust Item Order

Within a group, you can adjust the display order of items:

Right-click item
Select "Move to Top", "Move to Bottom", "Move Up", or "Move Down"
Item will immediately move to new position

This allows you to place most frequently used content at the front for improved access efficiency.

Search and Filter in Groups

Pin Groups support full search and filter functionality:

Search

Switch to target group
Enter keywords in search box
Will only search content in current group

Type Filter

Switch to target group
Click type filter (text/image/files/code/color)
Only show content matching the type

OR Search

Use | to separate multiple keywords for OR search:

blue | #3B82F6 | primary

This will find all content containing "blue", "#3B82F6", or "primary".

Keyboard Shortcuts for Speed

Master these shortcuts for more efficient Pin Group usage:

Cmd+[ (macOS) / Ctrl+[ (Windows): Switch to previous group
Cmd+] (macOS) / Ctrl+] (Windows): Switch to next group

Quick Paste

Cmd+1-9 (macOS) / Ctrl+1-9 (Windows): Paste items 1-9 in group

This means you can place your 9 most frequently used items at the front of the group and quickly paste them with number keys.

Other Shortcuts

Space: Preview selected item
Cmd+E: Edit selected item
Enter: Paste selected item
Shift+Enter: Paste as plain text
Delete: Remove from group

Advanced Tips

1. Use Aliases to Enhance Search

Add custom aliases to pinned content:

Right-click item
Select "Rename"
Enter descriptive name

For example:

Rename #3B82F6 to "Primary Blue"
Rename API key to "Production API Key"
Rename code snippet to "JWT Decode Function"

Aliases are indexed for search, making content easier to find.

2. Color Code Groups

Use colors to quickly identify group types:

Blue/Cyan: Code and technical content
Green: Documentation and text
Red/Orange: Important or sensitive content
Purple/Indigo: Design and creative resources
Yellow: Temporary or to-process content

3. Icon Hierarchy

Use visual hierarchy of icons:

Solid icons (like Star, Heart): Most important groups
Outline icons (like Folder, Box): Regular groups
Special icons (like Crown, Gem): High priority groups

4. Group Naming Conventions

Establish consistent naming conventions:

By Type: Code Snippets, Design Resources, Document Templates
By Project: Project A, Project B, Client X
By Purpose: Daily Essentials, To Process, Reference Materials
By Time: 2024 Q1, This Week, This Month

5. Regular Organization

Spend a few minutes weekly or monthly organizing groups:

Delete content no longer needed
Archive temporary group content to permanent groups
Update aliases and descriptions
Adjust item order

6. Utilize Drag and Drop

PasteRheo supports drag and drop:

Drag content directly from groups to other apps
Drag images to design tools
Drag code to editors
Drag files to folders

7. Combine with Paste Stack

Combine group content with Paste Stack:

Multi-select several items in group
Press Cmd+C to copy to clipboard
Press Cmd+Shift+S to enter Paste Stack mode
Paste all content sequentially

Perfect for filling forms or inserting multiple snippets.

Real-World Use Cases

Case 1: Frontend Developer's Component Library

Background: Frontend developer needs to manage numerous reusable React components and utility functions.

Solution:

Create "React Hooks" group (Icon: Code, Color: Blue)
Pin common hooks: useState, useEffect, useCallback, etc.
Create "Utility Functions" group (Icon: Wrench, Color: Cyan)
Pin date formatting, data validation, API calls, etc.
Add descriptive aliases to each snippet

Results:

No longer need to search old projects for code
Quick insertion of common hooks with Cmd+1-9
New project startup speed improved by 50%

Case 2: UI Designer's Design System

Background: UI designer needs to maintain design consistency across multiple projects.

Solution:

Create "Brand Colors" group (Icon: Palette, Color: Same as brand primary)
Pin all brand colors in HEX, RGB, HSL formats
Create "Spacing System" group (Icon: Grid, Color: Purple)
Pin 4px, 8px, 12px, 16px spacing values
Create "Typography" group (Icon: Type, Color: Gray)
Pin font names and CSS declarations

Results:

Improved design consistency
No longer need to look up design spec documents
More efficient communication with developers

Case 3: Content Creator's Writing Workflow

Background: Content creator needs to manage numerous writing materials and templates.

Solution:

Create "Article Templates" group (Icon: FileText, Color: Green)
Pin opening, closing, transition paragraph templates
Create "Data and Citations" group (Icon: BarChart, Color: Blue)
Pin common statistics and citation sources
Create "SEO Keywords" group (Icon: Search, Color: Orange)
Pin target keywords and related terms

Results:

Writing speed improved by 40%
More systematic SEO optimization
More stable content quality

Case 4: Product Manager's Requirement Management

Background: Product manager needs to track requirements and feedback for multiple features.

Solution:

Create separate group for each feature
Pin user stories, acceptance criteria, technical constraints
Create "User Feedback" group (Icon: MessageCircle, Color: Blue)
Pin important user comments and feature requests
Create "Competitive Analysis" group (Icon: Target, Color: Red)
Pin competitor feature screenshots and analysis notes

Results:

Improved requirement document writing efficiency
User feedback no longer missed
Product decisions more data-driven

Difference from History

Understanding the difference between Pin Groups and History is important:

Feature	History	Pin Groups
Retention	Subject to settings (1 day - forever)	Permanent
Organization	Chronological	Custom groups
Content Source	Auto-captured	Manual pin
Search Scope	All history	Current group
Sorting	Reverse chronological	Customizable
Purpose	Temporary buffer	Permanent knowledge base

Best Practice:

Use history for daily temporary content
Use Pin Groups for long-term important content
Regularly pin valuable content from history

Plan Limits

Pin Groups feature has different limits across plans:

Plan	Group Count	Items per Group
Free	3	50
Trial	Unlimited	Unlimited
Pro	Unlimited	Unlimited
Pro+	Unlimited	Unlimited

If you reach the limit, you can:

Delete infrequently used groups
Merge similar groups
Upgrade to Pro plan

FAQ

Q: How much storage space do pinned items take?

A: Pinned content shares storage space with history. Text content takes very little space, images are compressed and encrypted. Generally, thousands of pinned items only take a few hundred MB.

Q: Can I export Pin Groups?

A: Currently not supported, but it's in our roadmap. Future versions will support export to JSON, Markdown, or CSV formats.

Q: Will pinned content sync to other devices?

A: If you subscribe to Pro+ plan and enable iCloud sync, Pin Groups will automatically sync to all devices.

Q: Does deleting a group delete the content?

A: Yes, deleting a group permanently deletes all items within the group. Please confirm before deletion.

Q: Can I pin the same content to multiple groups?

A: No. The same content can only be pinned to one group. This design avoids duplication and confusion.

Q: Is there a limit on the number of Pin Groups?

A: Free plan limits 3 groups with 50 items each. Pro and Pro+ plans have no limits.

Q: How do I backup Pin Groups?

A: Pin Groups are stored in the local database. You can backup the entire app data directory through Time Machine (macOS) or file backup tools.

Getting Started with Pin Groups

Ready to build your personal knowledge base?

Open PasteRheo (Alt+V)
Create your first group (click + button)
Pin valuable content from history
Add custom aliases to make content more searchable
Use shortcuts to improve access efficiency

Conclusion

Pin Groups transform PasteRheo from a simple clipboard manager into a powerful knowledge management tool. Through structured organization, permanent storage, and quick access, you can:

Boost Productivity: Frequently used content at your fingertips
Reduce Cognitive Load: No more worrying about losing important information
Build Knowledge Base: Accumulate reusable resources
Optimize Workflow: Customize groups for different scenarios

Don't let valuable content get lost in clipboard history. Start using Pin Groups to build your personal knowledge base.

Download PasteRheo now and begin your efficient knowledge management journey.